Companies in the electrical, mining, and aquaculture sectors face demanding challenges in demonstrating their environmental compliance since managing many physical, chemical, and biological variables related to their operations is required.
To ensure compliance with established measures, companies must generate thousands of data points crucial for initiating and continuing their activities, requiring considerable time and resources.
With this goal in mind, it's convenient to include monitoring plans in management to define frequencies, parameters, and responsible parties for each plan, considering that monitoring information must be validated and confirmed to have accurate data.
Failure to comply with these measures can lead to significant fines, and companies may even risk being temporarily suspended and, in some critical cases, having their operating license revoked.
To manage all the required information, companies create an environmental compliance matrix based on spreadsheets, where data, requirements, and responsible parties are recorded. Typically, this process is done manually and decentralized, leading to unfavorable consequences.
Such a large amount of data spread across numerous spreadsheets fosters disorder opens the possibility of information loss and invites errors. It's like having a "can of worms"; the data status is unknown, making decision-making difficult.
When using manual methods, the following risk scenarios may arise:
- Information quickly becomes outdated and cannot be automatically updated.
- Context can be lost if personnel changes.
- All evidence must be centralized, preventing information integration from different operational areas.
- Visibility of compliance status or level needs to be recovered.
- Too much time is spent preparing reports, limiting availability for data analysis.
In this sense, it becomes essential to follow a strategy that allows having updated and available information to address and resolve any requirement. Therefore, incorporating a digital tool that systematizes and centralizes data monitoring will facilitate managing the variables that enable effective compliance.
A Digital Solution at Your Disposal
We're talking about a platform designed to understand and permanently control the vast data demonstrating the company's environmental compliance.
This solution is an online service that minimizes the need for manual actions to reconcile the data that make up the requirements and necessary evidence to demonstrate compliance.
The initial interaction with this platform is extremely user-friendly. Data will be provided through a batch upload interface or captured through an API connected to the original source of information.
Once data loading is determined, a record will be created for each element, structured under a denomination, a priority level, and a responsible party. Then, each item will be represented by a verifier linked to a specific monitoring plan.
The application will identify data that is out of standard and trends for each monitoring plan. At the same time, the responsible parties for each plan will receive email notifications about new data available for validation and confirmation.
Similarly, users can generate multiple reports configured according to different representations of information, allowing for the visualization of the status or evolution of other critical points and facilitating management.
These reports can be structured to verify the following:
- Real-time compliance percentages.
- Progress by operational areas (management, plant, or workgroup).
- Progress by the person(s) responsible for the activity, among other valuable criteria.
This visualization allows any user to understand the context quickly, facilitating its use in the event of personnel changes.
Towards Informed Decision-Making
Everything that is happening must be monitored for well-informed decision-making. A business intelligence tool like Power B.I. is key to generating well-structured reports and a panoramic view of the monitoring status with the most up-to-date information.
The platform generates graphs or constructs tables based on different types of users (platform operators, heads, or managers) built for specific periods or operations to facilitate data analysis.
This application includes visualization panels that come with several advantages, among others:
- Increasing operational efficiency by identifying areas for improvement and the presence of possible obstacles in management development.
- Making data-driven decisions.
- Monitoring key performance indicators (KPIs) through dashboards.
A digital monitoring platform will provide a comprehensive view of the status or evolution of environmental compliance management. It will also enable quick access to data grouped by operation, stations, or monitoring points, as required, to favor timely decision-making and error-free and sanction-free management.
Let us know what actions your company takes to address environmental compliance management. If you identify with the scenarios described at the beginning of this article, then we have much to discuss.
